Document Production Assistant Job at ILO Geneva | 2025 Global Career Opportunity
Are you passionate about high-quality publications, translation coordination, and event organization? The International Labour Organization (ILO) is offering a fantastic opportunity for a skilled and detail-oriented Document Production Assistant (G5, DC) to join the International Social Security Association (ISSA) branch in Geneva.
This exciting position is ideal for someone who thrives in a fast-paced, multilingual environment and takes pride in producing professional, error-free documents that make an impact globally.
About the Role
As the Document Production Assistant, you’ll be the backbone of ISSA’s publishing and communications workflow. You’ll assist with translation processes, formatting, and proofreading, ensuring every publication meets ILO’s high editorial and stylistic standards. Beyond that, you’ll play an essential role in preparing materials for online events and maintaining quality across multilingual versions of ISSA documents.
This fixed-term role runs for 12 months, with the possibility of renewal for up to three years—offering career stability and growth within a respected international institution.
Key Duties and Responsibilities
Your responsibilities will include:
- Managing translation requests and ensuring all versions are accurately tracked, formatted, and delivered on time.
- Editing and finalizing documents for publication, including tables, figures, graphics, and indexes.
- Supporting the development of online and printed materials for ISSA conferences and events.
- Assisting with terminology databases and maintaining translation glossaries for consistency.
- Preparing and formatting bilingual or trilingual versions of key publications.
- Proofreading and reviewing materials for grammatical accuracy, layout consistency, and compliance with editorial standards.
- Coordinating with interpreters and event staff to ensure smooth virtual and in-person meetings.
- Maintaining the organization and upkeep of document archives, templates, and resource materials.
Qualifications and Experience
To succeed in this role, candidates must bring a mix of technical skill, precision, and communication expertise.
Educational Requirements:
- Completion of secondary education is required.
- Additional certification or training in editing, translation, or document design is highly desirable.
Experience:
- At least five years of relevant work experience in document editing, publishing, translation coordination, or administrative communication.
Language Proficiency:
- Fluency in English is mandatory.
- Working knowledge of French or Spanish is required.
- Knowledge of a third language (such as German) will be a strong advantage.
Technical Skills:
- Proficiency in Microsoft Office Suite, Adobe Acrobat DC, and desktop publishing tools.
- Familiarity with translation memory software and online collaboration platforms.
- Excellent proofreading, formatting, and attention-to-detail skills.
- Ability to multitask and deliver high-quality results under tight deadlines.
Why Work at ILO?
The International Labour Organization is one of the most respected agencies of the United Nations system, promoting social justice and decent work worldwide. Working in Geneva means joining a diverse, multicultural community that values collaboration, innovation, and continuous learning.
As a Document Production Assistant, you’ll contribute directly to the quality of the materials used by policymakers, researchers, and governments around the world. Every document you touch will help shape global social protection discussions and labor policies.
This position also offers:
- A competitive annual salary starting at CHF 79,366.
- Opportunities to develop in communications, editing, and event support.
- Access to international training and professional growth pathways.
Contract Details
- Position Title: Document Production Assistant (G5, DC)
- Organization: International Labour Organization (ISSA Branch)
- Location: Geneva, Switzerland
- Contract Type: Fixed-term, 12 months (renewable up to three years)
- Deadline for Applications: 20 October 2025
Tips for a Winning Application
To stand out:
- Emphasize your experience with document formatting, editing, and translation coordination.
- Mention specific software tools or style guides you’ve worked with.
- Highlight your ability to manage multilingual publications or online events.
- Showcase your attention to detail and organizational excellence.
Final Thoughts
This opportunity at the International Labour Organization is perfect for professionals who love precision, languages, and communication. The Document Production Assistant (G5) role is your chance to work at the heart of international cooperation, producing materials that reach a global audience.
Apply before 20 October 2025 to start a rewarding journey with one of the world’s most respected organizations dedicated to fairness, work, and human dignity.
